Accounts Payable

 Accounts Payable Coordinator


 SCOPE


 The Accounts Payable Clerk reports to the Controller and Accounting Manager and is responsible for providing financial, administrative and clerical services. This includes processing and monitoring payments and expenditures. Providing these services in an effective and efficient manner will ensure that municipal finances are accurate and up to date and that vendors and suppliers are paid within established time limits.


 


RESPONSIBILITIES


 1.  Perform  the  day  to  day  processing  of  accounts  payable  transactions  to  ensure  that municipal finances are maintained  in an effective, up to date and accurate manner


 Main Activities:


§ Receive and verify invoices and requisitions for goods and services


§ Verify that transactions comply with financial policies and procedures (i.e. Expense reports, Credit Card Statements, Etc)


§ Prepare batches of invoices for data entry/ invoice coding


§ Data enter invoices for payment


§ Process backup reports after data entry


§ Select checks for payment


§ Prepare vendor checks for mailing


§ Maintain listing of accounts payable


§ Maintain updated vendor files and file numbers


 


2.  Provide administrative support in order to ensure effective and efficient office operations


 Main Activities:


§ Maintain a filing system for all Vendors/Expense Reports


§ Ensure the confidentiality and security of all financial information


 


3.  Perform other related duties as required.


§ Backup for Receptionist as needed.




Additional Projects as needed




 


 Manufacturing experience a must.